Disabling Multifarm

If a file has previously been set up as a multi-farm, and you wish to now disable this feature, there are a few things to be aware of before you do so.

It is highly likely that you will have transactions that have been split out according to the respective sub-farm. It is also likely that you may have re-used account codes between trackers that were sitting under different sub-farms:

By disabling multi-farm, the system will no longer be allow one account code to be mapped to multiple trackers. This means that if you wish to continue to have the same trackers you had before, you will need to make new account codes for any where the codes were re-used.

You will see that a health check warning appears on your farm if you disable multi-farm but have reused accounts between codes. To fix it you can click the warning to go to the health check page:

This page shows you what is wrong, in this case it will specify that it is a double mapped accounts error and you can click “Fix this Problem? to be taken to a page that will show you all the affected accounts.

You can use this page to identify exactly which accounts are in need of being remapped to remove the warning.

If you know which trackers were using the same accounts, you can just go directly to the tracker settings page and remap the accounts, there’s no need to go in via the health check page.
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💡NOTE: If you do not have a new set off accounts to map to the tracker you will have to create some in your accounting software and then do a manual sync to bring the new codes through. How to do a manual sync
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In addition to this, all transactions that were reconciled against any given code, but had previously been split out according to tracking category, will be consolidated under that code in whichever tracker the code remains mapped.

E.g: If you had $24k of sales for the account like “Sales - Beef Steer Calves” for Beef Tracker 1 under Farm 1, and $2k for the same account under Beef Tracker 2 for Farm 2, and you choose to have that account stay mapped to the Beef Tracker 1, that tracker will now have $26k for that stock class.

Sales are being separated out by tracking option under multi-farm

Sales are now combined as there is no longer a tracking option to separate them.

This can interfere with your reports as your stock transaction movements in that tracker will all be based on the original stock movements for that one tracker, but the financials will all be based on the combined total of both trackers since the transactions sit under one account.

In general the key thing to be aware of is you choose to disable multi-farm is that you will need to do some admin work in the background to ensure the integrity of the file and ensure that your financial information remains accurate.

Key advice is as follows: