What is copy crops?

When you want to create a new crop season tracker, you will be able to create a new tracker based on a pre-existing one. This is a way to quickly generate forecasts for your new season based on the transactions in a previous crop season.

For example, you can copy your actual transactions (Harvests, Sales, Other Income and Costs) from your 2021 Corn Tracker into a new 2022 Corn Tracker as forecasts.


How to copy a crop season

In order to use copy crops, you would need a crop season that you have already created and utilised in a previous period like the example shown below. To find out more on how to create a brand new crop season click here.

To get started, follow the same steps you usually would to get to the main trackers page and click on the blue + Create New Tracker button to select New Crop Season.

Once you are in the new window you can name your tracker and select the crop type. Figured will recognise when you select a crop type that you have already used in a previous tracker (e.g. Barley). This will give you the prompt to either create a new blank season or create based on an existing season. In this case make sure you select Create based on existing season, and scale to size of new season. Once you've done that, select next.

You will then be prompted to select the base season you wish to use as the starting point for your new cropping season. To do this click on the dropdown menu and select the season you wish to copy (in this example we are using the Barley 2022 - Base Crop as seen above).

You also have the choice to import based on Actuals, Forecast or Actual + Forecast. Selecting either actuals or forecast will pull through all of the actual or forecasted information recorded in the selected crop season. Actual + Forecast will give you the option to pull in actual information to a certain point and then forecasted information to the end of the season.

Transaction Dates - This gives you the choice to select how many months from the original crop season start date you want this new season to begin. For example, you would select 12 months if you were wanting the cropping season to represent the beginning of a new financial year and the upcoming harvest.

Once you are happy with the settings above click next. This will take you to the final window where you can select your cropping area for the new season. This is particularly useful if you have had any changes in your effective production area of a field or are using different fields to last season. To get going click on the blue Define Area button.

Figured will default to using the same fields and effective area as the base tracker, so make sure you double check you have your crops in the right fields and the effective area up to date. When you are happy with the setup, click Confirm to build your new crop season.

Now you're all set! You will now have forecasts created in your new season based on the base season you selected. These forecasts will all be scaled based on the change in area. It’s important to note that any custom field distribution in source transactions will be ignored when copying and your new forecasts will all be distributed by area across all fields in the new season. A forecast purchase will also be made in the product tracker for all product allocations that have been copied.

From here you can build out your crop season with any relevant adjustments you might need to make. To find out more on building a crop season check out any of the following help centre articles:

Crop Seasons: Harvest Transactions

Crop Seasons: Purchase Transactions

Crop Seasons: Sales Transactions

Crop Seasons: Application Transactions

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