As part of your crop season, you're able to add a number of different transactions or movements. One of those is the ability to record an application.

An application is how you'd record the use of a product you currently have on hand. For example, if you have 100 kg of fertiliser on hand and you wished to use or attribute some of that into your Corn growing, you'd add an application.

Applications help build a more complete cost of production report.
 

Adding an application

To add an application, in your crop season click Add transaction > Add application.

You can only add an application for products you have on hand in your Product tracker.

Application information

When adding an application transaction, you'll need to enter the following information:

  • Type (actual / forecast)

The ability to add it as an actual or forecast depends on your global date settings in the centre of your screen.

In the above screenshot, I can only raise a harvest as a forecast.

  • Application date

This is an accrual or profit date, no cash date is required as applying a product doesn't have an impact on your bank accounts bottom line.

  • Notes

This can be any additional notes you want to record against an application.

  • The item you're applying

This is a pre-defined list of products which includes things like fertiliser, herbicide or LPG, along with any other crops / products too like Hay or Linseed.

If you'd like to apply something not on this list, head to your Product tracker and add a new Product. Then you'll be able to add an application of this new product.

  • Quantity

Enter how much of the selected product you are applying. You will also notice you can see how much of the product is on hand at the selected date (in the below example 100t)

After you completed the above steps, click Next

  • The associated account (sales/purchase)

This is the Xero account which should be associated with the application of product

  • Quantity and price

The quantity of product that you're applying, this can be recorded as a total unit or unit / area e.g. tonnes / hectare.

Along with that, you'll enter a price which is $ / unit e.g. $ / kg. Filling in the quantity and price will auto-populate the total amount for you. This information will auto-populate based on this information recorded in your product tracker, however these figures can still be manually adjusted to reflect any changes since you initially recorded the product on hand

After you completed the above steps, click Next

  • Tracker & Field distribution

Tracker and Field distribution is how you nominate the fields you'll be applying. First you will select the tracker the application is going to be recorded against.

After you’ve selected your tracker you can record how the application will be utilised. For example if you are growing Barley across three fields, and you wanted to apply fertiliser to only two fields, you could deselect the field the application isn’t being made on.

When you’re happy with your product application, select Save

What's next

When a product has been applied, the quantity on hand in the Product tracker will be lowered.

As you enter applications, they will appear under your crop seasons Costs & Other Income section, and your crop season KPIs will update accordingly.

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