As part of your crop season, you're able to add a number of different transactions or movements. One of those is the ability to record a sale.
A sale transaction is used to sell inventory products - like fuel, fertiliser, or a crop type like Corn or Sunflower seeds.
There are two ways to add a sale - from within a crop season, or from within your product tracker. This article explains adding a sale from within your crop season.
Adding a sale
To add a sale, in your crop season click Add transaction > Add sale.
When adding a sale transaction, you'll need to enter the following information, split into three sections.
- Type (actual / forecast)
The ability to add it as an actual or forecast depends on your global date settings in the centre of your screen.
In the above screenshot, I can only raise a harvest as a forecast.
NOTE: Actual sales will always be posted to Xero.
- Sale and payment date
These are your standard accrual / profit and cash dates which'll dictate how the sale information displays in your financial reports.
- Contact (from Xero)
This is a required field if you're raising an actual, otherwise it's optional. This is a pre-filled list of contacts as per your Xero account. If you'd like to use a new contact, you'll need to add it in Xero first and run a sync in Figured.
This is an optional field, if you add it in it'll be added to your Xero invoice.
This can be any additional notes you want to record against a sale.
The second section you need to fill in, is information relating to the product that you're selling.
- The item you're purchasing
This is a pre-defined list of products which includes things like herbicide or LPG, along with any other crops / products too like Hay or Linseed.
If you'd like to sell something not on this list, head to your Product tracker and add a new Product. Then you'll be able to add a sale of this new product.
- The account for the sale to go into
This is the Xero account which should be associated with the product sale.
- Tax rate
Depending on the account you select, we'll pre-populate the tax rate for you. Otherwise you can adjust the tax rate to whichever other tax settings are available for your country.
- Quantity and price
The quantity of product that you're selling, this will be in units e.g. kg. Along with that, you'll enter a price which is $ / unit e.g. $ / kg. Filling in the quantity and price will auto-populate the total amount for you.
- Field distribution
Field distribution is how you nominate the fields which are associated with your product sale.
For example if you've grown Corn across two fields, North & South, and you've harvested 100 t from both fields (200 t in total), in your field distribution you can effectively "sell" that 100 t from North Field by setting the field distribution to 100% North Field.
NOTE: If you wish, your field distribution can be set to Product tracker so the sale is not attributed to a crop season or type.
Other costs and income information:
The final section of a sale is the ability to add related costs and other income - like freight or premiums.
This section has the same options available as the product information above, the main difference being that your costs can only be attributed to trackers / fields used above in the product information section.
When a sale has been raised it will flow through into your Product tracker. From within the product tracker, you can view or edit this sales information.
As you raise sales, these will contribute to your crop season KPIs.