Crop Seasons: Sales Transactions

You can add several different transactions or movements as part of your crop season. One of those is the ability to record a sale.

A sale transaction sells products from your inventory - like fuel, fertiliser, or a crop type such as Corn or Sunflower seeds.

There are two ways to add a sale - from within a crop season or from within your product tracker. This article explains adding a sale from within your crop season.

To add a sale, in your crop season click Add Transaction > Add Sale.
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When adding a sale transaction, you will need to enter the following information, split into three sections.

Adding the sale as an actual or forecast depends on your global date settings in the centre of your screen.

You can find out more about the Global Date Selector here.

NOTE: Actual sales will always be posted to your preferred accounting software.

These are your standard accrual/profit and cash dates, which will dictate how the sale information is displayed in your financial reports.

This field is required if you are raising an actual, but it is optional otherwise. The contacts list is filled with contacts from your preferred accounting software. If you can’t see the contact you want, you will need to add a new contact.

You can find out more about adding a new contact here.

This is an optional field. If you provide this information, it will be included in the invoice generated by your preferred accounting software.

This can be any additional notes you want to record against a sale.

This is a pre-defined list of products, including herbicides, LPG, and other crops/products such as Hay or Linseed.

If you want to sell something not on this list, head to your Product tracker and add a new Product. Then you'll be able to add a sale of this new product.

This is the account that should be associated with the product sale.

Depending on your selected account, we'll pre-populate your tax rate. Otherwise, you can adjust the tax rate to whichever other tax settings are available for your country.

The quantity of product that you're selling will be in units, e.g. kg. You'll also enter a price of $/unit, e.g. $/kg. Filling in the quantity and price will auto-populate the total amount for you.

Select your tracker where this sale is going to be recorded. This will allow you to record how much of and where the product will be sold.

The final section of a sale is the ability to add related costs and other income - like freight or premiums. Select the account code this will be recorded against, the tax treatment and then the cost for the product.

This section has the same options as the product information above, the main difference being that your costs can only be attributed to trackers/fields used above in the product information section.

Please note the following:

Field distribution is how you nominate the fields associated with your product sale.

For example, if you've grown Corn across two fields, North & South, and you've harvested 100 t from both fields (200 t in total), in your field distribution, you can effectively "sell" that 100 t from North Field by setting the field distribution to 100% North Field.

NOTE: If you wish, your field distribution can be set to Product Tracker so the sale is not attributed to a crop season or type.

Once you are happy, click Save

When a sale has been raised, it will flow through into your Product Tracker. You can view or edit this sales information from within the product tracker or your crop season.

As you raise sales, these will contribute to your crop season KPIs.