When you’ve purchased a consumable (such as feed or fertiliser), you might keep it in the shed before you’re ready to use it. You can do the same thing with Figured, it goes into Inventory!

By recording your purchases through the Inventory tracker, you only have to enter it once and then we’ll post it through to your preferred accounting software for you too.

The Inventory Tracker is available under Operations > Trackers.

It will also show in your navigation pane on the left-hand side of the screen.

Inventory can be used to buy and use products - read below to learn about buying products, otherwise check out this article on how to use your products.
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Once you're inside the Inventory Tracker, click Add Transaction > Add Cost.

When adding a cost transaction, you'll need to enter the following information, split into two sections.

Invoice information:

The ability to add it as an actual or forecast depends on your global date settings in the centre of your screen.
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In the above screenshot, I can raise an actual purchase between July 2022 - August 2022, or a forecast from September 2022 onwards.

NOTE: Actual purchases will always be posted to your allocated accounting software.

These are your standard accrual (profit) and cash dates which dictates how the purchase information displays in your financial reports.

This is a required field if you're raising an actual, otherwise it's optional. This is a pre-filled list of contacts as per your accounting account. If you can’t see the contact you want you will need to add a new contact. Check out this help article on how to do that.

This is an optional field, if you add it in it'll be added to your preferred accounting software's invoice.

This can be any additional notes you want to record against a purchase.

​Product information:
Along with the invoice information, you'll need to provide information for any products that you're purchasing.

This is a pre-defined list of products which includes things like herbicide or LPG, along with any other crops / products too like Hay or Linseed. 

If you'd like to purchase something not on this list, head to your Inventory and add a new Product. Then you'll be able to add a purchase of this new product.

This is the cloud-based accounting account which should be associated with the product purchase. 

Depending on the account you select, we'll pre-populate the tax rate for you. Otherwise you can adjust the tax rate to whichever other tax settings are available for your country.

The quantity of product that you're purchasing, this will be in units e.g. kg. Along with that, you'll enter a price which is $ / unit e.g. $ / kg. Filling in the quantity and price will auto-populate the total amount for you.

When a purchase is made directly within the Inventory, you can choose to distribute some of it to fields / crop seasons immediately if you'd like to. If you'd just like the product to be bought and go directly into the Inventory - don't fill in the distribution.
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Field distribution is how you nominate the fields which are associated with your product purchase.

For example if you are planning to grow Corn across two fields, North & South, and you wish to attribute your newly purchased herbicide to North Field, your field distribution would be 100% North Field.
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​NOTE: If you wish, your field distribution can be set to Inventory so the sale is not attributed to a crop season or type.

If your purchases have already been entered in your preferred accounting software, we use the Allocator to record a purchase and send the product to the Inventory.

You can select Inventory against an account transaction in the allocator, you will then need to select the product that has been purchased from the drop down list and also enter the quantity of the product. Saving this allocation will then send the product to the Inventory where we can apply the product as necessary.

NOTE: If the product does not exist in the dropdown list, you may need to create the product. Click here to learn how to do this.

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