Managing meat invoices can be complex and time-consuming, especially for farmers who have to keep track of multiple transactions and livestock numbers. With Figured's killsheet feature, farmers and accountants can get the data from their meat processor invoices into Figured automatically no re-keying, and with the livestock movement and the financial transaction created for you.

There are now two ways to get killsheet invoices into Figured: have your processor send them automatically, or upload them yourself.

Figured's killsheet feature uses artificial intelligence (AI) to read and interpret killsheet documents. By analysing the data on these invoices, AI identifies key details such as animal grades, weights, and applicable levies. This ensures the correct data flows into your livestock trackers, and if you choose into your accounting system for reconciliation.

You can use both. If you're set up for automatic delivery with one processor and send stock to another, upload those invoices manually.

Whichever way an invoice arrives, it lands in the same Review Invoices panel on your livestock tracker, and the review and approval steps are identical.

[SCREENSHOT — NEW: the Review Invoices panel on a livestock tracker, showing the Pending tab with a mix of invoices, one carrying the "Manually uploaded" badge]

With this option you authorise Figured to receive killsheets directly from your processor. Once approved, your processor copies Figured on your invoice emails and they appear in Figured ready to review. You'll continue to receive your invoices as normal.

Available for AFFCO and Silver Fern Farms.

Go to Farm settings → Operation → Killsheet Authorisation.

You can also reach this from your livestock tracker via Tools → Killsheet Authorisation, or the Go to Killsheet Authorisation button at the bottom of the Review Invoices panel.

A list of your current authorisations is displayed, showing the supplier, supply number and status of each. If this is your first time, click + New Authorisation.

Download the authorisation form by clicking Download Template.

Complete the form, sign and save it.

Back in the New Authorisation window, select your meat processor from the Supplier dropdown and enter your Supply Number. The supply number is crucial — it's what ensures the data flows into the right production tracker in Figured.

Then click Select File to import your signed form, and click Confirm.

Once submitted, Figured contacts your processor to authorise the connection using your details and supply number. If everything matches, the processor will copy Figured on your next invoice email so we can process your invoices automatically.

This takes approximately 1–2 working days. Only invoices issued after your authorisation is approved will come through — historical invoices aren't included.

Once approved, invoices start appearing in the Review Invoices panel on the right-hand side of your tracker screen, split into Pending and Approved tabs.

Click any invoice, then click Review to open it.

Now skip ahead to Reviewing and categorising your invoice.

If your processor isn't one Figured integrates with or you'd rather not wait for an authorisation to be approved you can upload killsheet PDFs directly into your tracker. No authorisation or supply number is needed.

Supported for AFFCO, Silver Fern Farms, ANZCO and Alliance.

You'll need edit access to the farm. View-only users can't upload invoices.

On your livestock tracker, open the Review Invoices panel and click Upload Invoice at the bottom.

If you don't have any invoices yet, you'll see the No invoices yet screen with two options choose Upload manually and click Upload an invoice.
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Drag and drop your killsheet PDFs onto the upload area, or click it to browse for files.

Each file shows its name and size, so you can check you've picked up the right ones before uploading.
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Click Upload files. Figured reads each invoice as it uploads, so give it a moment — files are processed one at a time and larger batches will take longer. You'll see the status of each file as it goes.

When it's finished, your invoices appear in the Pending tab of the Review Invoices panel, marked with a Manually uploaded badge so you can tell them apart from invoices that arrived automatically.

Occasionally Figured won't be able to pull the data out of a PDF usually because the file isn't a killsheet, is a scan of poor quality, or is a layout we haven't seen before. You'll see the invoice appear as an error card in the Pending tab with two options:

If a killsheet you'd expect to work keeps failing, get in touch through the green chat bubble and send us the PDF it usually means we need to teach Figured that processor's layout.

From here the process is the same whether your invoice arrived automatically or you uploaded it.

Click an invoice in the Review Invoices panel, then click Review.

You'll see the PDF of the actual invoice from your meat processor on the left of the screen, and Figured's corresponding transaction with pre-populated data on the right. Check the two against each other as you go.

There are two options for how the killsheet data is brought in Net Sales and Summary and which you use determines how much categorising you need to do.

With this method, Figured pulls through the Net Advance — the sales amount, plus all premiums and bonuses, less all levies and deductions. You simply categorise the sales total to the relevant stock class, add any description you require, and select the tax type.

With this method there's a little more categorising to do. Figured separates out the different components of the net amount.

You still categorise the sales to their stock classes as above, but you'll also need to select an account for the bonuses/premiums, and an account for the deductions/levies. These are combined into summary amounts, as indicated by the description field.

If an invoice has landed in the wrong tracker, use the Tracker dropdown in the top right of the review page to move it.

Once you've reviewed and categorised the data, check the total matches the total on the killsheet invoice itself.

Before clicking Approve All, tick Post to Xero if you want Figured to generate a matching invoice in Xero.

Once approved, Figured automatically creates the stock movement record in your livestock tracker, with the invoice PDF attached to the transaction.