In the Planning grid, Figured gives you multiple options for managing your budgets. This is the order we recommend working through them:
- Configure accounts
- Opening balances
- Season overflow
- Importing / exporting a budget
- Approve budget
NOTE: Some of these options will be hidden if you're in a consolidated multi-farm, or if your budget is locked.
1. Configure accounts
Configure accounts allows you to see all accounts from your Xero chart of accounts, and change its categorisation, payment period, and detail in budget.
Along with these options per account, you're able to copy the entire configuration from another farm you have access to, provided the two farms share account codes.
2. Opening balances
Opening balances allows you to set the following for this years budget:
- Opening bank
- Opening GST balance
3. Season overflow
By default, transactions within a budget season are limited to the season in which they were created.
The budget season overflow function allows you to bring across forecasted cash transactions from the prior years accrual budgets / forecasts.
Use the dropdown box provided to select whether you wish to overflow from the budget or the forecast, and you can nominate to include production tracker transaction information too.
Review the screen above and if you’re happy, just click on the Overflow button to import those transactions into your budget.
4. Importing / exporting
A good way to start a new budget is by exporting out a copy of last year’s actuals from Figured and then importing this as the basis for your budget this year.
5. Approve budget
This button allows you to lock off and approve a budget for a budget year. You can go back to the budget view and unlock it at any time.
When locking the budget you can add a notes which will get added to the audit log.
A history will also show who has locked and unlocked the budget for that year, along with any notes they have made.