Farm Summary report
The Farm Summary report is a summary of your operation at both a production and financial level. This includes your farm area, production specific metrics, financial summary, and financial ratios packaged together to give you an idea of how you are performing at a glance and help you identify key areas where you may need to improve.
Farm Area
Your Farm Area information is pulled directly from what’s entered in the properties section of your farm, as seen below.
Production Summary
Production metrics in the report are pulled from your various production trackers.
Milk Production
When your farms season is the same as the milk season (June to May), the milk production summary is pulled directly from the values entered into the milk tracker KPI section of your milk tracker.
In the event your farm runs different season dates to the milk season, the farm summary report runs to the farm season dates not the milk season. As a result, the peak cows and milking platform need to be averaged due to the dates falling between two milk seasons.
For example, when running the report on a farm with a season that runs August to July you can expect the months of August - May to be pulled from milk season A and you can expect June & July to be pulled from milk season B.
August - May peak cows for milk season A - 415
June - July peak cows for milk season B - 300
To find the average, first you want to multiply the peak cows by the number of months its being accounted for and add those totals together.
(10 months x 415 ) + (2 months x 300) = 4,750
Then divide the total by 12 (total months of the season)
4,750 ÷ 12 = 396
When your farm runs different season dates to the milk season, milk production (kgMS) is calculated by taking the sum of the KgMS production across the milk seasons.
Livestock Production
Livestock values in the report display the stock units specified in your tracker settings > weights, and birth rate percentages.
Financial Summary
The first half of your financial summary is a summarised version of the income and expenses for your operation based on the dates you are running the report for. The second half of the financial summary is related to your balance sheet accounts.
Running your report on a cash or accrual basis will effect how the financial summary is displayed.
When running the report on a cash basis your financial summary will include GST & net cash movement. When running the report on an accrual basis this isn’t included.
Key Performance Indicators (KPIs)
The farm summary report now also includes some KPIs that show at the top when the 'KPIs' option is selected under additional options.
These KPI's that display overlap with many of your Ratio's, which are covered in more detail below. The exception to this is your Stocking Rate, this is not listed in your Ratios, however the formula is Peak Cows / Milking Platform.
The other KPIs are explained in the Ratio section below
Ratios
Your financial data is also used to calculate a few financial ratios within this report. Financial ratios are an insight into a company's liquidity, operational efficiency, and profitability. This can give you an idea of how you are performing at a glance and help you identify key areas where you may need to improve.
Below is a list of the ratios that are included in the report, how they are calculated, and what they tell you.
RATIO | FORMULA | WHAT IT TELLS US |
(1) Interest Cover | EBITDA (Operating Surplus + Non-Operating Income - Lease Expense) ÷ interest expense | How easily you can pay the interest on outstanding loans |
(2) Equity Percentage | (Total equity ÷ Total assets) x100 | shows what percentage of the assets are actually owned. The higher the percentage the greater security available. |
(3) Operating Expense Ratio | Farm working expenses (a.k.a. Operating expenses) ÷ Total revenue | A measure of what it costs to operate the farm compared to the income that the property brings in |
(4) Gross Profit Percentage | Gross Profit ÷ Total Revenue x100 | A meaure of profitability after accounting for the cost of sales |
(5) Break Even Payout (milk production only) | (Milk income - Net profit) ÷ Total KgMS | The payout required to breakeven |
(6) Break Even Production (milk production only) | (Milk income - Net profit) ÷ (Milk income ÷ KgMS) | The amount of production required to breakeven |
(7 )EBITDA per Hectare | EBITDA ÷ Effective hectares | Indicates the level of profitability relative to the working size of the farm |
Debt per KgMS (milk production only) | Debt ÷ KgMS | Indicates the level of debt relative to the size of the milk production |
Debt per Hectare | Debt ÷ Hectare | Indicates the level of debt relative to the size of the farm |