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Dashboard overview

Understanding your main farm dashboard

Scott Campbell avatar
Written by Scott Campbell
Updated over a week ago

On every Financial Manager and Farm Manager file, there is a dashboard available which can be accessed by selecting Dashboard in the top left hand corner.

Depending on the type of activities you undertake, the dashboard will show a range of things. These may include:

  • KPIs

  • Closing cash position & overdraft limit (graph)

  • Profit and loss for the year with forecast variance (graph)

  • Top Operating Expense Categories (graph)

  • Shortcuts to your Operation Trackers

  • Dairy Financial Summary for farms with milk trackers

  • Farm Business Structure (widget)

  • An audit log, detailing any major changes made in your file



The following ratio calculations are explained in the table at the end of this article:

  • Interest Cover

  • Equity Percentage (%)

  • Operating Expense Ratio

  • Break Even Payout ($)

  • Break Even Payout (kgMS)

  • EBITDA per Hectare ($)

  • Gross Profit Percentage (%)

For milk production related KPI calculations, such as Stocking Rate, you can refer to this article. Livestock production related KPI calculations can be found in this article.

Closing Cash Position Graph

The closing cash position can be run for Actuals, or Actuals + Forecasts by using the global date settings in the top-centre of your screen.

These numbers shown flow through from your cash flow report and display your Closing Cash Position each month based on the accounts you've got setup as banks in Figured (which you can see at any time under Accounting > Default bank). This is compared to your selected Annual Plan which can be changed in the Planning tab under Snapshots.

If you hover over any of the months, you’ll see the Closing Cash Position in more detail.

  You will also see a red line displayed on this graph that represents the overdraft limit set against your file.

Variance by Category Graph

The variance by category can be run for Actuals, or Actuals + Forecasts by using the global settings in the centre of your screen.

It pulls through the net profit of both the Annual Plan and Actual + Forecast and shows the variance between the two. It's essentially a visual representation of a full year variance Profit and Loss report for Actuals + Forecasts vs Annual Plan.

With Actuals + Forecasts at the start and budget at the end, each bar is the variance between these for a particular report category.

Top Operating Expense Categories

This graph shows your top 8 operating expenses in the year you are viewing (set by the global date selector at the top of the page) and compares them to the previous two years.

Dairy Financial Summary

The Dairy Financial Summary is available for files with milk trackers. This financial summary calculates the Total Revenue and Total Expenses at a $/kgMS metric. This is done by taking operating income divided by milk production and total operating expenses divided by milk production. The easiest way to confirm those figures is by running the Profit and Loss report to see the total income and expenses. Please note you'll need to ensure you are running this with matching date settings.

Farm Business Structure Widget

This new dashboard widget allows you to describe the entities and related parties that make up your business structure.

This feature enables you to paint a richer picture of your farm business in Figured. In future, Figured will be able to consolidate data to provide more insights for the overall farm business, so watch this space.

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