Once your milk tracker has been setup and had all of its accounts mapped and various settings sorted, you can move on to building your forecasts.
For New Zealand dairy farmers, we automatically populate almost all milk companies with their milk prices each season (including any season adjustments).
Build your milk tracker forecast
As per the example below, to view your seasons forecast head to your milk tracker and using the global date settings to select your Season > Actuals +Forecast > Actuals to the month before your season start date (A). This should result in your tracker only displaying your seasons forecasted transactions, which you can see indicated by the orange panel (B).
While you're here, you can also update your benchmarking settings for your milking platform (A) and peak cows (B). These can be changed at anytime.
Once all that's done, you can start loading in your forecasted kgMS and milk prices. There are two options for entering your forecasted kgMS (or, production) values. You can use the production curve tool or manually enter your seasons forecasted values.
When entering the production values manually your kgMS must be entered in whole numbers under the first column titled Production kgMS (A). If your milk price differs from the company milk price, you can enter your own price under Your milk price (B).
Deferred payments for your forecasts will come through automatically from last years forecasts, so you'll need to make sure that you have production values entered into the prior years actuals + forecasts (which you would have done to bring across your May paid June payment) (C).
Your forecasts can then be edited at anytime.
Using the milk curve
You can find the milk production curve tool in the milk KPI section. This can be used as a quick way to populate an entire years forecasted production.
There are three methods available when using the curve tool.
You can enter the estimated total kgMS production value for the season and the tool will use the previous seasons production curve to spread that total across your season (A).
Alternatively, you have the option to import last years actual kgMS production (B) or the kgMS production within one of your farms saved snapshots (C) as this seasons forecasted production numbers.
Reset to latest [company] milk prices button
If your selected milk company has recently released a pricing update, you can use the reset milk price button to bring those up to date values into the milk tracker for you automatically.
Using and updating your milk tracker day-to-day with actual information
All actual milk payments shown in the milk tracker from come Xero, so they are independent from the production calculations discussed above.
As soon as the payment has been coded in Xero, it'll come through to your milk tracker and all further reports too.
Actual production (kgMS) is entered into the milk tracker manually, but if you're a New Zealand Fonterra supplier, you have the option to enable Fonterra feeds which will automatically populate the production column monthly.